Ensure legal compliance and business continuity in KSA with expert PRO and GRO services. BMS Auditing manages visas, CRs, Saudization, and regulatory filings for smooth operations.
Do you know that in October 2024, Saudi Arabia penalized more than 200 employers for labor violations and suspended 36 recruitment offices? The Ministry of Commerce imposed fines on violators (ranging between SR4,000 to SR20,000) depending on their business structures. If you want to run your business safely and avoid penalties, it is crucial to know about PRO and GRO services in KSA.
What are PRO and GRO Services?
In the Saudi context, a Public Relations Officer (PRO) and a Government Relations Officer (GRO) are responsible for dealing with government entities on behalf of a company. Their main job is to submit and collect official documents such as labor contracts, visa applications, trade licenses, Saudization, labor relations, and regulatory updates.
What are the Responsibilities of PRO and GRO in KSA?
PROs and GROs play vital roles in company formation and licensing, visa and immigration services, digital platforms and legal compliances, HR and regulatory support. Here are the core responsibilities of PRO and GRO in Saudi Arabia:
- Secure approvals from the Ministry of Investment (MISA)
- Register employees with the General Organization for Social Insurance (GOSI)
- Registering for the company with the Chamber of Commerce
- Ensure legal compliance to avoid operational delays
- Obtain a Commercial Registration (CR)
- Handle family visa application
- Renewal of Iqamas (residence permits)
- Process work visas for employees
- Ensure compliance with Saudi Law
- Manage exit and re-entry permits
- Maintain the Saudization status of a company
Why Does Your Company Need PRO and GRO Services in KSA?
Who doesn’t want their businesses to succeed? To maintain the stability and profitability of your company in KSA, it is crucial to get help from an expert who has a deep understanding of Saudi Law. Here are the key benefits of getting PRO and GRO services in KSA:
- Stay Compliant, Stay Safe
Your priority must be the safety of your company. PROs and GROs ensure your company’s compliance with Saudi rules and regulations. They will help you to avoid costly fines, license issues, and shutdowns due to non-compliance.
- Save Your Time
Navigating the documentation processes with government entities is extremely time-consuming. Your PRO/GRO can take care of the submission or collection of documents, renewal of licenses, and follow-ups efficiently.
- Cut Costs
Incorrect filings, late submissions, or rejected applications can become costly. An expert and knowledgeable PRO will help you through the processes and get it right the first time.
- Streamlined Processes
It becomes difficult to streamline the processes under one umbrella. When it’s not done in the right way, it may lead to poor performance. Your PRO can handle all the processes by streamlining them under one umbrella.
- Build Better Relations
You cannot take care of every single thing by yourselves, one needs assistance to make operations and processes better. PROs and GROs act as a face of a company and they can communicate and build better relations with government entities.
- Always Updated
With constantly evolving Saudi Laws, having experts who can stay ahead of any changes helps your company remain compliant and free from penalties or other risks.
- Master E-Platforms
You don’t have to worry about getting familiar with every platform when you get assistance from efficient and highly skilled PROs and GROs who are experts at using Absher, Muqeem, GOSI, Qiwa, and other platforms.
Challenges Without PRO/GRO Services
Your company’s performance, success, legal compliance, and safety can be compromised if you don’t get assistance from PROs and GROs. Here are the key challenges that you and your company may face without getting PRO/GRO services in Saudi Arabia:
- Language Barrier
The first challenge you may face is the language barrier. If you are a non-Saudi investor or businessman, it will be difficult for you to do paperwork in Saudi Arabia because mostly they use Arabic in the official documentation. To avoid risks, it is better to get PRO services firsthand.
- Overwhelming Paperwork
KSA government procedures involve multiple documents and approvals. Without a PRO/GRO, there is a risk of errors and mistakes while filing the documents which can result in long delays in the process.
- Risk of Missed Deadlines
Meeting deadlines is essential as a missed deadline can cause heavy fines, penalties, or operational disruptions. Don’t worry you can fix everything if you opt for PRO/GRO services in KSA.
- Visa & License Cancellations
If you provided incorrect information mistakenly or overlooked updates, your Commercial Registration (CR) can get cancelled or may result in visa rejection. Whereas a PRO or GRO can save you from such a hustle.
- Regulatory Non-Compliance
As a non-Saudi owner, it is challenging to know all the updated Saudi rules and legal frameworks. A lack of knowledge may lead to unintentional violations and penalties.
- Disrupted Business Operations
The unexpected delays in documentation may result in the disruption of business operations. It is not only time-consuming but also affects a company's overall growth and performance, leading to slow productivity and less profitability.
10 Steps to Find the Right PRO/GRO Services in KSA
If you are planning to get PRO/GRO services for your company, here are the 10 steps on how to find the right PRO/GRO service in Saudi Arabia:
Step 1: Define Your Business Needs
Before searching for the right PRO/GRO services, you must assess the scope of services you require, for instance, visa processing, license renewal, or company registration.
Step 2: Research and Shortlist Providers
Do your market research for the companies providing PRO/GRO services. Check the company’s website or LinkedIn profile to learn more about the company and make a list of providers.
Step 3: Check Experience and Previous Record
Evaluating whether the company record is good enough to proceed is crucial. Prioritize the companies with strong experiences and records.
Step 4: Verify Government Relations and Platform Expertise
Make sure that they are experts at platforms like Qiwa, GOSI, Muqeem, and Absher. Must ask about their relationship with government entities like MISA or MOL.
Step 5: Evaluate Communication and Language Skills
You must analyze whether they are good at communicating in the local language and confirm that the service provider is fluent in Arabic and English for smooth documentation handling.
Step 6: Discuss Pricing
You can request a breakdown of the pricing model and proceed as per your budget.
Step 7: Ensure Compliance
You must inquire about how they handle the company’s sensitive data and interrogate them about internal security protocols.
Step 8: Test with a Task
You may give them a trial task for testing. It will give you a clear idea of whether you can work together in the long term or not.
Step 9: Review Contract Carefully
You should go through all the documents before signing them. You may seek legal advice if needed.
Step 10: Build a Good Relationship
Regular check-ins and constructive feedback help maintain a strong working relationship.
Simplify Business Compliance in KSA with Expert PRO and GRO Services
Managing Saudi Arabia’s regulatory framework requires more than just business acumen—it demands expert handling of government processes and compliance requirements. At BMS Auditing, our experienced PRO and GRO professionals ensure your operations remain smooth, compliant, and risk-free. From visa processing to company registration and Saudization compliance, we handle it all, so you can focus on growing your business.
Partner with BMS Auditing today for reliable, efficient, and hassle-free PRO and GRO services in KSA.
